Purchase Requisition & PO Approval
Spend above threshold routes automatically to the correct manager or director.
Approval Management Software
Configurable approval chains across purchasing, sales, engineering changes and quality with full audit trails baked into the ERP itself.
One approval engine, used by every module
Manufacturing ERPs generate approval decisions constantly like a Purchase Requisition over budget, an Engineering Change Order affecting a released BOM, a customer credit hold, a Non-Conformance Report needing disposition. Krivox builds one central Approval Management Software that every module routes through, instead of each department inventing its own email-based sign-off process.
Because it's native to the ERP, every approval carries full context - the PR, the ECO, the NCR itself and every decision is logged automatically, giving quality and finance teams an audit trail that holds up under ISO 9001, AS9100, or IATF 16949 audits without extra paperwork.
- Rule-based routing by dollar amount, department & document type.
- Parallel and sequential approval chains with delegation.
- Mobile and email approval without logging into the full ERP.
- Automatic escalation on stalled approvals.
- Full, timestamped audit trail tied to the source document.
- Applies across PR/PO, ECOs, NCRs, credit holds & sales orders.
Where it's used
Engineering Change Orders (ECO)
Changes to a released BOM or Routing require sign-off before taking effect.
Non-Conformance Report (NCR) Disposition
Use-as-is, rework or scrap decisions are documented and approved before material moves.
Credit Holds & Sales Order Exceptions
Orders exceeding credit limits or special terms are held for finance approval automatically.
How we build it
Could you produce a clean audit trail for last quarter's approvals today?
If not, let's fix that before your next audit does it for you.
FAQs
Can the Approval Management Software support multiple levels of approval?
Yes. The Approval Management System can manage multi-level approval workflows where a request passes through several people before receiving final authorization. For example, a purchase request may require approval from a department manager, finance team and senior executive based on its value. Sequential or parallel approval flows can be configured according to your organization's hierarchy and business requirements.
Which business processes can be managed through approval workflows?
Approval workflows can be used for purchase requisitions, purchase orders, invoices, expense claims, employee leave, travel requests, sales discounts, quotations, budgets, contracts and document approvals. Each process can have its own approval rules and authorization levels. This allows departments such as finance, procurement, HR and sales to manage their requests through structured digital workflows.
How does Approval management software reduce delays in business processes?
The Approval management software automatically sends requests to the assigned approvers and provides visibility into pending actions. Approvers receive notifications when their response is required, while requesters can check the status without repeatedly contacting different departments. This reduces missed approvals, unclear ownership and manual follow-ups, helping businesses move routine requests through the approval process faster.
Can approval requests be reviewed and approved remotely?
Yes. Depending on the system configuration, authorized users can review and respond to approval requests through web or mobile access. This allows managers to approve or reject requests even when they are working remotely or traveling. Notifications can alert them when action is needed, helping prevent important business transactions from being delayed because an approver is away from the office.
Does the module maintain approval history and audit records?
Yes. The approval management system can maintain a record of approval activities, including who reviewed the request, the decision taken, the date of action and any comments provided. This creates a clear history of how each request moved through the workflow. Businesses can use this information for internal reviews, management visibility, compliance requirements and audits.
Can different departments have different approval workflows?
Yes. Each department can have approval workflows based on its specific processes and authorization requirements. Procurement may use value-based purchase approvals, finance may require invoice verification, HR may manage leave requests and sales may require discount authorization. Separate workflows can have different approvers, conditions and approval sequences while still following the organization's overall approval policies.
What happens when an approval request is rejected?
When a request is rejected, the system can stop the workflow or return it to the requester for correction, depending on the configured process. The approver can add comments explaining the reason for rejection or required changes. Once the requester updates the information, the request can be resubmitted and routed through the appropriate approval process again.