Purchase Requisition (PR)
An internal request to buy, routed for approval based on department, category and dollar amount.
Procurement Management
Purchase Requisitions, Purchase Orders, Goods Received Note and Quality Inspection, all connected in a seamless end-to-end purchase-to-pay cycle.
From "we need it" to "it's inspected and in stock"
Terminology notes: What's often called a " Goods Received Note (GRN)" elsewhere is called a Goods Receipt or Receiving Report in US ERP systems and "Quality Check" is standardly called Quality Inspection or Incoming Quality Control (IQC). We use the US terms throughout, so your system matches what your team, auditors and suppliers expect.
Krivox implements the full procurement cycle as one connected flow rather than four disconnected steps: A Purchase Requisition (PR) gets approved and becomes Purchase Orders (PO); when goods arrive, a Goods Received Note is recorded against the PO and for items that require it, Quality Inspection holds the material until it passes, before it's ever available for production or shipment.
- Requisition-to-PO approval routing by amount, category & buyer.
- Three-way match: PO, Goods Received Note and vendor invoice.
- Partial and over/under receipt handling.
- Quality holds - non-conforming material never reaches inventory.
- Non-Conformance Report (NCR) creation directly from inspection.
- Full vendor performance & on-time delivery tracking.
The procurement cycle
Purchase Order (PO)
An approved PR converts to a PO sent to the vendor, locking in price, quantity and delivery date.
Goods Receipt Note
Incoming shipments are recorded against the PO, updating inventory and flagging discrepancies.
Quality Inspection
Incoming material is inspected against spec before release to stock; failures generate an NCR.
How we build it
Purchase orders and receiving still on separate spreadsheets?
Let's connect purchase requisition through inspection into one clean flow.
FAQs
What is a procurement management module in ERP software?
A procurement management module manages the complete purchasing process within an ERP system, from purchase requisitions and approvals to supplier selection, purchase orders and goods receiving. It brings purchasing activities into one centralized system instead of relying on spreadsheets, emails and disconnected tools. The module can also connect procurement with inventory and finance, helping teams track what has been requested, ordered, received and paid for. This gives businesses better control over purchasing activities, supplier information and procurement spending.
How does an ERP procurement module manage purchase requisitions?
A procurement management module allows employees or departments to submit purchase requisitions for required products or services. The request can include details such as item, quantity, department, supplier and required date. Based on predefined rules, it can be routed to the right person for approval. Once approved, the requisition can move to supplier selection or purchase order creation. This creates a structured purchasing process and ensures purchases are reviewed before an order is placed.
Can a procurement management software automate purchase approvals?
Yes. Procurement management software can automatically route purchase requests for approval based on factors such as purchase value, department, item category or employee role. The system can show whether a request is pending, approved, rejected or returned. This reduces manual email-based approvals and helps businesses follow their purchasing policies. It also maintains a record of approval decisions, making the process easier to track and manage.
How does procurement management software help compare suppliers and quotations?
Procurement management software allows businesses to send RFQs to suppliers and collect their quotations in one place. Teams can compare pricing, quantities, delivery timelines and commercial terms before selecting a supplier. This avoids searching through separate emails and spreadsheets when evaluating offers. The system can also maintain records of quotations received and suppliers considered, giving procurement teams a clearer view of the sourcing process./div>
How does a procurement management module help manage vendors?
A procurement management module centralizes supplier information, including contact details, purchasing history, agreements and transaction records. Businesses can also evaluate suppliers based on pricing, quality, delivery performance and responsiveness. This helps procurement teams identify reliable vendors and make better sourcing decisions. Centralized supplier records also make it easier to review vendor history before placing new orders.
Can a procurement module connect purchasing with inventory management?
Yes. Integrating procurement with inventory allows businesses to connect purchase orders with stock information and goods receiving. Teams can see what has been ordered, what has arrived and what quantities are still pending. Procurement teams can also use current stock levels to avoid unnecessary purchases and identify items that need replenishment. This integration is particularly useful for manufacturing, distribution and inventory-driven businesses.
How does an ERP procurement module manage purchase orders?
A procurement management module records purchase order details such as suppliers, products, quantities, prices and delivery terms. When goods arrive, the receiving team can record the received quantities against the purchase order. This helps businesses identify fully received, partially received and outstanding orders. Procurement and warehouse teams can therefore track deliveries more accurately and follow up with suppliers when required.
How does procurement management software improve the procure-to-pay process?
Procurement management software connects purchasing activities such as requisitions, approvals, supplier selection, purchase orders, receiving and invoice processing. When integrated with inventory and finance, information can move between departments without repeated manual entry. Teams gain better visibility into approved purchases, open orders, received goods and pending transactions. This creates a more organized procure-to-pay process with fewer gaps between procurement, warehouse, and finance teams.