Purchase Order & Spend Approval
Requests routed by amount and budget owner with automatic escalation on delays.
Approval Workflows
Configurable, multi-step approval chains for spend, contracts and requests with automatic routing, reminders and a complete audit trail.
No more "Who's supposed to approve this?"
Approvals stall for one of two reasons: Nobody's sure whose turn it is, or the request sat unnoticed in an inbox. Krivox builds automated approval workflows that route requests automatically based on rules you set like amount, department, request type or role so the right person is notified the moment it's their turn and gets reminded if they sit on it.
Every approval, rejection and comment is logged automatically, giving finance, legal and compliance teams a complete, exportable audit trail without anyone having to assemble it by hand.
- Rule-based routing by amount, department or role.
- Parallel approvals for speed, sequential approvals for control.
- Mobile-friendly approve/reject from email or app.
- Automatic reminders and escalation on stalled requests.
- Full audit trail for every decision, timestamped.
- Integration with finance, HR and procurement systems.
Where it's used
Contract Review & Sign-Off
Legal, finance and department heads approve in the right order automatically.
Expense Report Approval
Manager approval triggered instantly on submission with policy checks built in.
PTO & HR Requests
Time-off and HR requests routed to the correct manager without manual tracking.
How we build it
How long do approvals sit before someone acts on them?
We'll help you find out and fix it.
FAQs
What is an approval workflow in an ERP system?
An approval workflow is a predefined process that automatically routes business requests to the right people for review and authorization. It can be used for purchase orders, invoices, expenses, leave requests, sales discounts and other transactions. Based on configured rules, the system sends the request to one or more approvers, tracks the decision and moves it to the next stage after approval. This creates a consistent approval process and reduces the need to manage requests through emails, spreadsheets or manual follow-ups.
What business processes can be managed with approval workflow software?
Approval workflow software can manage any business process that requires authorization before the next action is taken. Common examples include purchase requisitions, purchase orders, invoices, expense claims, employee leave, travel requests, vendor onboarding, sales discounts, quotations, contracts and document approvals. Each workflow can have its own approval rules based on the transaction type, department, amount, or employee role. This allows businesses to create structured approval processes across procurement, finance, HR, sales and other departments.
How does an approval workflow determine who should approve a request?
A workflow approval software uses predefined business rules to identify the appropriate approver. These rules can be based on department, employee role, transaction value, location, project, cost center or transaction type. For example, a purchase request submitted by the marketing team can be routed to the marketing manager, while a high-value purchase may require additional finance approval. The workflow automatically follows the configured approval path, reducing manual coordination and ensuring requests reach the right decision-makers.
Can approval workflows be based on purchase amount or approval limits?
Approval workflows can use transaction values and approval limits to determine the required level of authorization. For example, purchases below a defined amount may need only manager approval, while higher-value transactions may require finance or senior management approval. The system can automatically identify the applicable approval path based on the transaction amount. This helps businesses maintain financial controls and ensures that higher-value purchases receive the appropriate level of review before they are processed.
Can approval workflows be customized for different departments?
Yes. Approval workflows can be configured separately for different departments, transaction types and business rules. For example, finance may require approval based on invoice amounts, while procurement may use purchase value and department to determine the approval path. Businesses can define different approvers, approval levels, conditions and actions for each process. This allows departments to follow their own authorization requirements while maintaining a structured and consistent approval process across the organization.
Can approval workflow software integrate with ERP, CRM and other applications?
Approval workflow software can integrate with ERP, CRM, accounting, HR, procurement, document management and other business applications. For example, a purchase request created in an ERP system can automatically trigger an approval process and update the transaction after the required approvals are completed. Integration reduces the need to manually transfer information between systems and keeps approval decisions connected to the relevant business records. APIs, connectors and other integration methods can be used depending on the applications involved.